Privacy Policy

 

Last Updated: July 2021

1. General

We are a cooperation of the attorneys Henning Voelkel, George Kataliakos and Anna Roussou (Voelkel Kataliakos Roussou Law Offices). We take your personal data very seriously and are vigilant with regard to its protection.

2. Data controller

The contact data of our office, as data controller, is as follows:

Voelkel Kataliakos Roussou Law Offices
57, Panepistimiou street
Athens 10564, Greece
Tel: +30-210 3619400
Fax: +30-210 3619400
Email: mail@vokalaw.gr

3. When do we collect data

With this Privacy Policy we inform you of the purposes for which and how we collect and process your personal data, when you
– visit our website,
– are already one of our clients,
– give us, in your function as a Client’s representative, your consent to mention the Client as a reference on our website or to name the Client as a reference and yourself as a so-called “referee” for an attorneys-ranking,
– seek legal advice from us,
– are one of our suppliers or other business partner,
– apply for a job with us,
– attend our seminars or other events or sign up to receive personal data from us, including training,
– are an addressee of one of our Client’s claims, respectively an opposing party of our Client in a proceeding, or when you are an intervener or are otherwise involved on the same side as our Client, e.g. as our Client’s joint litigant.

4. How do we process the personal data

In general, we will not share your personal data with any third party unless this is required for the carrying out of the instructions, we have received from you.

However, we process certain data of visitors of our website vokalaw.gr in order to ensure its security and operation as well as to improve our website which safeguards our legitimate interests (Article 6 (1) lit f) GDPR). For these purposes, the following data are collected and saved on our website: anonymised, shortened IP-address, country, date, time and length of the website access including the individual sites visited along with your respective times entered and exited, browser type and operating system. This data does not enable personal identification of our website visitors.

Incidentally, you may completely eliminate the use of cookies – if you would like to do so, please consult your browser manual.

In order to be able to fulfil the abovementioned purposes, we work together with service providers, who process your personal data on our behalf and for our purposes – but not for their own purposes.

Especially, we process your data as follows:
– If you send us a request either via telephone, per mail, email or fax, we process the contact data you have made available to us, such as your name and surname, your email address, your position at the requesting company, your address respectively the address of the requesting company, in order to answer your request in order to take steps at your request prior to entering into a contract (Article 6 (1) lit b) DSGVO).
– If you have given us a mandate, we process your personal data, such as your name and surname, your email address, your position at the mandating company, your address respectively the address of the company that is our client as well as your respectively the company’s account and payment information, in order to carry out pre-contractual measures or in order to fulfil our contractual obligations from the client relationship (Article 6 (1) lit b GDPR) as well as to fulfil our legal and professional obligations (Article 6 (1) lit c GDPR).
– If you supply us with goods and/or services, or are otherwise our business partner, without being one of our Clients’, we process your personal data, such as your name and surname, your email address, your position with the relevant company, your address respectively the address of the company that is our supplier/business partner, as well as the company’s account and payment information in order to carry out pre-contractual or contractual measures.
– If you have given us your consent that we may keep your application on file, we process the abovementioned data for the purposes of our records. In this case, we base this on your consent to be kept on file (Article 6 (1) lit a GDPR), which you may withdraw at any time by sending us a relevant email.
– If you are an addressee of our Client’s claims, an opposing party of our Client in a proceeding, an Intervener on our Client’s side or if you are otherwise involved on the same side as our Client, e.g. as our Client’s joint litigant, we process your personal data, such as your name and surname, your email address, your position in the company you are working for, your address or the address of the company acting in such a role in order to fulfil our legal obligations (Article 6 (1) lit c GDPR) as well as in order to safeguard our legitimate interests in duly fulfilling our mandate (Article 6 (1) lit f) GDPR).
– If you apply for a position as an employee at Voelkel Kataliakos Roussou Law Offices (as secretary, paralegal, trainee lawyer or lawyer), we process the personal data which you provide us with in your CV, such as your academic title, your name and surname, your email address, your address as well as your career history in order to carry out pre-contractual measures, such as e.g. to initiate an employment or substitution agreement (Article 6 (1) b GDPR).
– If you give us your consent to be named as reference, we may process the name of the client on our website. If you grant us your consent to be named for the corresponding reference ranking of lawyers (e.g. WTR 1000, IAM 1000, Legal 500, Global Law Experts, etc), we may process your data to the Ranking provider. You may withdraw your consent in this regard at any time by sending us a relevant email. Insofar as the corresponding Ranking provider does not have its seat within the EU, we base our transfer either on an adequacy decision pursuant to Article 45 (3) GDPR.

Please note that, if you do not provide us with the relevant personal data, might not be able to enter into a contractual relationship with you.

5. Do we transfer data to countries outside EU?

If you are a visitor of our website, we will not transfer any of your personal data, outside the European Economic Area, therefore outside of the European Union, Norway, Iceland or Lichtenstein.
For clients or third parties involved in legal proceedings, your personal data might be transferred outside the EEA if this is necessary for the protection of our clients’ rights.

6. Protection of your personal data

We keep your personal data up to date and safe. We use reasonable technical and physical measures in order to prevent your personal data from unauthorized disclosure, use, destruction, accidental loss, etc. Our attorneys, employees and third-party providers respect the confidentiality of your personal data.

7. How long do we keep your personal data

We generally store your personal data only for as long as it is necessary for the fulfilment of the respective purpose for which your personal data was collected. This includes satisfying any legal, accounting, or reporting requirements and, where legal claims are involved, until the end of the relevant retention period.

If we collected the data due to your consent, we will stop processing your data, once this consent is revoked or not valid anymore. However, in specific cases it is necessary to retain your personal data for a longer period, if this is required due to a legitimate interest or if we have to retain the data to comply with legal requirements.

8. Your rights

Based on Data Protection laws, you have the following rights:
– the right to withdraw your consent (if the processing of your personal data is based on your consent, you have the right to withdraw this at any time).
– the right of access to your data (you are entitled to know whether we process any personal data of yours, where we store them, what kind of data we keep, for which purpose, for which time period we keep them, etc.).
– the right to information (you are entitled be informed whether we process any personal data of yours, where we store them, what kind of data we keep, for which purpose, for which time period we keep them, etc.).
– the right to rectification (you have the right to ask the rectification of inaccurate personal data or the completion of incomplete data).
– the right to delete the data (you have the right to ask us to delete your personal data).
– the right to restriction of processing (you have the right to ask us, where legislation provides for this, to restrict the data processing).
– the right to data portability (you have the right to receive the personal data in a structured, commonly used and machine-readable format).
– the right to object (you can ask us to object to the processing of your personal data, where legislation provides for such a right).
– the right not to be subject to a decision based solely on automatic means (you may ask that the use of data is handled by human intervention, and you may express your opinion.

Data processing may be subject to legal privilege or may be necessary for defending legal rights. The exercise of your above-mentioned rights might therefore be restricted by law. Furthermore, your above rights, and especially the right of access, the right to information, the right to erasure and the right to data portability might not be satisfied is this is in contrast to regulatory obligation or if this involves a disproportionate effort.

9. Who do I contact

In case you would like to exercise one of the aforementioned rights, please contact us by mail, email or telefax:

Voelkel Kataliakos Roussou Law Offices
57, Panepistimiou street
Athens 10564, Greece
Tel: +30-210 3619400
Fax: +30-210 3619400
Email: mail@vokalaw.gr

In order for us to verify the data subject and to enable us to satisfy the right in question, we will need to check your entitlement. We therefore might ask for further information such as:
– Proof of identity (copy of ID card or passport).
– if you are acting as an authorized agent, proof of authorization.
– Detailed information related to your request

10. Complaint with the Hellenic Data Protection Authority

In case you wish to file a complaint to the authorities, you have the right to contact the Hellenic Data Protection Authority (www.dpa.gr).

 

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